Site operations · Commercial control

Your sites, your paperwork, one clear record.

SiteLedger holds the operational and commercial side of running sites in one place — jobs and tasks, site files, supplier statements and invoices, reviewed and reconciled, with the document behind every figure.

Access is issued by your administrator. SiteLedger is a signed-in workspace — there is nothing to install.

Supplier statements · July

Statement

Northgate Materials Ltd

Agrees

Statement total: £5,260.45
On file: £5,260.45
Difference: £0.00

INV-4082102 Jul£1,284.60Matched
INV-4086609 Jul£3,410.00Matched
CRN-221412 Jul-£190.40Credit
INV-4091218 Jul£756.25Needs a look

Illustrative view of statement review. Names and figures are examples, not customer data.

The job is organised. The paperwork usually is not.

Most of what a site produces ends up somewhere reasonable and nowhere findable — a folder, an inbox, a phone, a spreadsheet somebody maintains. The work is fine. The record of it is what costs the time.

Site information spread across drives, email and messages
Documents that carry money sitting apart from the job they belong to
Supplier statements that need checking line by line, by hand
Invoices arriving faster than anyone can reconcile them
A question about last month that takes an afternoon to answer
Records that exist, but not in a form anyone can audit

How SiteLedger works

One path, followed by everything that arrives — so the same document is captured, checked, reconciled and still findable a year later.

01
Capture
Paperwork arrives — statements, invoices, packs, photographs. It goes in against a supplier or a job, not into a folder someone has to remember.
02
Read and review
SiteLedger pulls out the detail it can read and shows its working. A person confirms the supplier, the header and the lines. Nothing is posted because software felt confident.
03
Reconcile
Statement lines are compared with what you already hold. Matches are proposed with their evidence; anything that does not agree is shown as a difference rather than smoothed over.
04
Keep and find
The record stays attached to the job and the supplier — with the document behind it — so the answer to “what did we agree in July?” is a search, not an afternoon.

What is inside

The parts of the workspace people actually open, named as they are named inside SiteLedger.

Sites and jobs

Every site has one place to open: its control screen, with the registers, labour, procurement, programme and site context that belong to it.

Tasks and the day

What needs doing, who it sits with, and what happened — kept against the job rather than in somebody's messages.

Files and the upload register

Drawings, packs, photographs and paperwork upload against the job they belong to, and are still there when you come back for them.

Suppliers and subcontractors

The companies you work with, the paperwork they send, and the record of what has been agreed and checked.

Statements and invoices

Supplier statements and invoices are read in, reviewed line by line, and either agree with your records or show exactly where they do not.

Document intelligence

Uploads are read, the detail is pulled out and shown with its evidence, duplicates open the original, and a document that is not an invoice is not given invented figures.

Commercial review and reconciliation

Documents that carry money are reviewed deliberately — supplier, header, lines and bank details — then matched against what you already hold.

Obligations and safety

Site obligations, safety records, workforce and timesheets, kept as registers that can be audited rather than as loose files.

Reference library

Standing reference material — policies, method statements, assessments and templates — searchable and linked to the work it applies to.

Statements and invoices, checked rather than assumed

A supplier statement arrives as a PDF. SiteLedger reads what it can, shows the detail it found, and asks a person to confirm the supplier, the header and the lines. The totals are then compared with what you already hold, and the answer is either that they agree or by how much they do not.

Documents are read in and the extracted detail is shown, not hidden
Supplier, header, bank details and lines are each confirmed by a person
Lines can be edited, added or removed while the review is open
The balance is either agreed or shown as a difference, plainly
An approved statement stays approved — and stays findable

SiteLedger does the reading and the arithmetic. It does not approve your money for you — review is part of the product, deliberately.

Reconciliation that will not guess

Matching on a figure alone is how the wrong invoice gets tied to the right amount. SiteLedger treats an amount as one piece of evidence among several, proposes candidates with the reasons behind them, and leaves the confirmation to you.

Amount agreesNecessary — and on its own, not enough

Reference and dateChecked alongside the figure

Supplier and jobThe record has to belong where it lands

You confirmA proposal is not a posting

A record that stays connected

Files belong to jobs. Statements belong to suppliers. Reviews keep the document they were made from. Nothing here is a folder you have to maintain by hand, so the record does not quietly come apart as the job goes on.

Alongside the live work, the reference library holds standing material — policies, method statements, assessments and templates — searchable and tagged so the right document is the one you find.

Uploaded against the work: Not a shared drive with good intentions
Still there after a refresh: Persistence is the whole point of a ledger
Searchable across the workspace: Sites, rows and documents from one search
Auditable: Registers that can be reviewed, not reconstructed

Access, and who can see what

SiteLedger is private by default. Every operational page requires a session, information is scoped to the organisation it belongs to, and documents are served only to people entitled to them.

Read about security and access